Day 5: Communication

As a Healthcare Worker, you will be a key communicator between the facility and patients.

You will be required to explain procedures, ask, and answer questions, and meeting patient needs will be part of your tasks.

Developing strong communication skills is the ability to effectively relay information to patients, family members and other medical professionals. This skill is needed in the medical office and is just as important as mastering administrative and clinical task.

Customer service is the friendly and courteous treatment of all persons entering the facility and is the most important part of communication to families and patients.

Prior to performing any tasks, inform the patient about the procedure to build trust an alleviate anxiety. The patient must understand the procedure to provide consent.

To facilitate communication, maintain a nonjudgmental attitude and demonstrate good listening skills.

Listening Skills are summarized as the ability to listen, understand and assure the message sender that you understand their message.

Communication Factors:

Message Sender:

the person who wants to communicate information


the information the person needs to send


person to whom the message is sent


the way the receiver lets the sender know that the message has been received.

Types of communication

Verbal Communication:

spoken or written words

Non-verbal Communication:

facial expressions, posture, hand/body movements, and appearance

Written Communication:

Communication relayed in writing , examples are the patients care plan or patients electronic medical record

To have a good communication is important to:

Maintain eye contact whenever is possible.

Face the patient.

Repeat or clarify what the patient says.

Patients who have cognitive disabilities can require extra time to ensure

that they understand the procedure.

Cognitive Disabilities are mental impairments that affect the persons understanding and descision making abilities.

Additionally, people who have sensory impairments (vision impairment, hearing loss, dysphasia) can require additional audiovisual media, such as written materials, pictures, or audio files.

If the patient and the technician do not speak the same language, communicate through a trained Medical Interpreter. A medical Interpreter is a staff member who speaks the native language of the patient. All patients legally must have access to trained interpreter who speaks their native language. There for, all facilities have a medical interpreter department where you can request a person who speaks the patients native language for translation. Avoid using family members as interpreters; they may not communicate information accurately.


Therapeutic Communication: the face-to-face process of interacting that focuses on advancing the physical and emotional well-being of a resident.

Therapeutic communication is the basis of interactive relationships and affords the healthcare worker the opportunity to establish rapport, understand the Patient’s experiences, formulate individualized  interventions and optimize the care they provide to the Patient.

Active Listening: Being attentive to what the Patient is saying, verbally and non- verbally. Sit facing the Patient, open posture, lean toward the Patient, make eye contact, and relax.

Providing Information: Relevant information that is important to make decisions, experience less anxiety, and feel safe and secure.

Clarifying: To check whether understanding is accurate, or to better understand, the EKG Technician restates an unclear or ambiguous message to clarify the meaning. “I’m not sure I understand what you mean by ‘sicker than usual’, what is different now?”

Summarizing: Pulls together information for documentation. Gives the Patient a sense you understand. It is a concise review of key aspects of your interaction.


Understanding human behavior is important when you are communicating with patients.A healthcare worker is exposed to many different personality types in addition to different illnesses.

When you understand why a person is behaving in a certain way, you can adjust your communication style to adapt to that person.

Abraham Maslow, a psychologist, studied the basic human needs that motivate people.

He identified 5 basic human needs and arranged them in a pyramid to show their order from the most basic to the highest level needs.

Maslow’s theory is that people strive to meet their unmet needs, but the most basic needs must be met before the person is free to meet the needs at the next higher level.

A Human Being has six basic needs:

Food and water

Protection and shelter


Sleep and rest


Comfort, freedom from pain

Psychosocial Needs

Are needs having to do with social interaction, emotions, intellect, & spirituality

A human being has the following psychosocial needs:

Love and affection

Acceptance by others


Self-reliance and independence in daily living


Patient Anxiety: It is common for patient to be anxious in a doctor’s office, this reaction is commonly known as the white-coat syndrome.

Angry patient: Anger may occur for many reasons. Anger may be a mask for fear about an illness or the outcome of surgery. As a EKG Technician, you will encounter angry patients and will need to help them express their anger constructively.

Patients of other cultures: our beliefs, values, use of language and views of the world are unique to us, but they are also shaped by our cultural background. In any health-care setting, you will most likely have contact with patients of diverse cultures and ethnic groups. Each culture and ethnic groups have their own acceptable behavior, traditions and values. Rather than viewing these differences as a barrier of communication, strive to understand and be tolerant of them.

Patient with visual impairment: when communicating with a Patient who has a visual impairment, be aware of what you say and how you say it. Since people with visual impairments cannot usually rely on nonverbal clues, your tone of voice, fluctuation of speech and volume take on greater importance.

Patient with a hearing impairment: hearing loss can range from mild to severe. How you communicate depends on the degree of impairment and on whether the patient has effective use of a hearing aid. Following are some tips to help you communicate effectively with a hearing-impaired patient:

Find a quiet area to talk and try to minimize background noise.

Position yourself close to and facing the patient.

Speak slowly, so the patient can follow what are you are saying.

Remember that elderly patients lose the ability to hear high-pitched sounds first. Try speaking in lower tones.

Speak in a clear, firm voice, but do not shout, especially if the patient wears a hearing aid.

To verify understanding, ask questions that will encourage the patient to repeat what you said.

Whenever possible, use written materials to reinforce verbal information.

The patient who is mentally or emotional disturbed: when working with this type of patient, you need to determine his/her level of comprehension.


Remember that you are representing yourself and the facility to others.

Maintain an open, friendly and supportive relationship with Patients’ families and friends.

Protect Patient privacy and confidentiality as required under the HIPAA Privacy Rule.

When asked, tell family and friends something about the Patient’s activities such as

“He ate a good breakfast” or “She has been very talkative this morning.”

Escort visitors to the supervisor for problems, complaints or reports on a Patient’s condition.

Here are some tips to improve communication:

It is important to remain calm if the patients become agitated or confused.

Avoid raising your voice or appearing impatient.

If you do not understand, ask the patient to repeat what he said.

Terminally patients: terminally ill patients are often under extreme stress and can be a challenge to treat.It is important that health-care professionals respect the right of terminal patients and treat them with dignity

Ok so now that we have covered the lesson on Communication, lets revise the new terms we leaned on the following quiz.

Use the link below to start your work!